1. Payment 

1.1 Invoices for timetabled classes in the upcoming term are issued at the end of the previous term.

1.2 Payment is accepted via online booking.

1.3 Payment for timetabled classes must be paid in full by the first day of term.   

1.4 We reserve the right to suspend your child’s classes until the overdue payments have been received in full.

1.5 Lessons are not offered on a Pay As You Go basis. All classes must be paid for regardless of whether a student can attend.

1.6  Fees are not waived in respect of family holidays, school trips, school exams or short-term injury or sickness, including isolation due to suspected or confirmed cases of Covid-1.7 Karate by Chris reserves the right to change fees or timetable with at least six weeks prior notice.

1.8 Any extra, chargeable items (such as licences, courses and grading) are separate fees.

1.9 Timetabled Classes are invoiced on a termly basis. In the event of commencing a class mid-term, then the fee will be pro rata.

2. Credit notes 

2.1 Credit Notes are only issued to cover circumstances such as Cancelled Classes due to long-term absence through injury or illness.

2.2 In the event of a temporary local or national lockdown, Karate by Chris will endeavour to substitute affected classes with online content such as Zoom. No credit will be issued. Once the Lockdown is lifted attended classes will revert once again, with any remaining credit being carried forward.

2.3 Instances of long-term sickness or injury will be addressed on an individual basis and a medical note may need to be provided.   

3. Classes

3.1 Students should arrive promptly, correctly dressed and attend classes regularly.

3.2 Please inform your sensei of any injuries before class.

3.3 Physical contact from sensei may be necessary when helping to demonstrate or correct.

3.4 It is important to drink fluids before and after physical exercise, students should bring water bottles.

3.5 During class, students that detract from the learning process and disrupt the class for other students is unacceptable. If a student is causing disruption, they may be asked to leave their class. Karate by Chris reserves the right to refuse entry to any class at our discretion.

4. Courses 

4.1 Half term courses can be paid in full in advance or on the day of the course. 

4.2 Any course cancellations must be made 14 working days prior to the course in order to receive a full refund. Any cancellations made after this date will not be entitled to a refund. In the event of a medical emergency/other emergency that falls after the deadline, exceptions may be made at the discretion of Karate by Chris.

4.3 Karate by Chris reserves the right to cancel courses in the event of unforeseen circumstances.

5. Uniform

5.1 Following their free trial students are expected to wear a Seiki Juku karate gi which includes; Seiki Juku trousers, jacket and belt. 

5.2 Students must be bare foot at all times during class.

6. Termination of classes 

6.1 If a pupil wishes to give up their training, karate by Chris must receive written notice 6 weeks prior to the commencement of the term for which notice is being given (or pay 6 weeks’ notice in lieu). 

7.2 In the event of a pupil leaving karate by Chris with fees still outstanding, karate by Chris  reserve the right to pursue recovery of the debt by all legal means including court action.

7. Cancelation of classes 

7.1 Occasionally, it is necessary to temporarily change the venue of a class or postpone it to a later date. Where this occurs, karate by Chris will try to notify students/Parents either via email, phone, text, website, social media or word of mouth.

7.2 We reserve the right to cancel any classes anytime up to and including the date of the class starts. Should this occur, we will endeavour to give you as much notice as possible and a credit note will be issued, if applicable. (See 2 – Credit notes)

8. Photography/video

8.1 You hereby give karate by Chris permission to use any still and/or moving image being video footage, photographs and/or frames and/or audio footage depicting your child named above, for any of the following uses:

• To be displayed on the website, www.karatebychris.com
• For promotional use, including newsletters, leaflets, posters, banners
• For the general marketing of the school

No names will be published. If you do not wish to agree to this clause, or if at any time you wish photos to be deleted from our library, please contact karate by Chris 

8.2 Parents or students are NOT permitted to take photographs or videos inside our dojo.

9. Miscellaneous 

1. 1. Instructors are qualified, DBS checked and insured. All Instructors are fully aware of our child protection policy (which can be found on our website or supplied on request).
   2. Any changes to these Terms and Conditions will be announced via email and on our website. 

10. Karate by Chris Liabilities 

10.1 karate by Chris do not accept responsibilities for loss, damage or injury arising from errors or omissions on the registration form whether completed by you or the person in charge of your child at time of enrolment.

10.2 It is students’ parent/guardians’ responsibility to check that the information given to VPA is correct and to email karatebychris@gmail.com immediately with any amendments or changes.

10.3 Karate by Chris do not accept responsibilities for loss or damage to personal property.

10.4 Karate by Chris do not accept any responsibility for any loss or expense due to circumstances beyond our control including transport, fire, weather, and other such actions.

10.5 karate by Chris is only responsible for students while they are in their class. Children cannot be supervised whilst they are outside class.                                                        10.6 Karate by Chris holds Public Liability Insurance.

11. Responsibilities of parent of guardian

11.1 These Terms and Conditions, and any enrolment forms you have signed and/or completed constitute an agreement between you and us in connection to classes or any services superseding any prior agreement.

11.2 Attendance at class is deemed to be acceptance of the current terms and Conditions.

11.3 It is the responsibility of the parent or Guardian to notify Karate by Chris of any illness or injury that may affect the child’s participation at class.

11.4 It is the responsibility of the Parent or Guardian to ensure that we have the correct contact details for you and your child, including relevant medical information, 2 x telephone emergency contact numbers, email and address and that you keep us updated of any changes to these.     

11.5 It is the responsibility of the Parent or Guardian to regularly read the website and emails in order to be fully aware of all upcoming events.

11.6 In the event that we consider you to be in breach of these terms & conditions or that your child is disruptive to other pupils, Sensei’s or venue staff, we reserve the right to exclude your child from any activity within Karate by Chris. 

11.7 Please retain all payment receipts. Where there is a dispute, if the Parent or Guardian cannot provide proof of payment, they must accept karate by Chris’s records.

11.8 Karate by Chris hire premises from Third Parties; therefore, all karate by Chris Staff, Parents, Guardians and Pupils must abide by the codes of conduct as set out by those Third Parties.

11.9 Parents or Guardians must make themselves aware of all our policies. These are available on our website and are displayed at the venue.

11.10. Karate by Chris is only responsible for students while they are in class. It is the parent’s responsibility to supervise their own children in the car parks at all our venues. Karate by Chris will endeavour to have an assistant (DBS checked if over 16 years of age) in all our classes for under 10’s, to help supervise any children who may need the toilet. These assistants are not allowed to enter the toilet with a child, nor are karate by Chris responsible for the supervision of any children outside of class, including going to the toilet. Wherever possible pupils should go to the toilet before attending class.

REVIEWED: 20/03/2025